The I-9 Employment Eligibility Form reports a new employee’s eligibility to work in the United States and his or her Social Security number. The government created the E-Verify program to electronically verify the information on an I-9 form. Verified Credentials is a certified “Designated Agent” for the E-Verify program and can offer its clients access to their enhanced Electronic I-9 Verification process.
As a part of E-Verify process, employment eligibility of new hires is verified through Department of Homeland Security and Social Security Administration databases.
Electronic I-9 Verification can help you:
- Fulfill federal contractor and sub-contractor requirements
- Validate proof of citizenship presented with the Form I-9
- Consolidate and archive pre-employment and new employee information online
- Electronic I-9 Verification form is auto-populated with pre-hire screening information
- Digital storage of E-Verify results and copies of Form I-9s
- Automated email notices for required actions
- Capabilities to easily search Electronic I-9 Verifications in the case of an audit
- Real-time status updates from E-Verify
Information verified may include:
- Social Security number
- Work visa authorization
- Immigration “A” number
- I-94 arrival and departure numbers
Rules and regulations:
When you decide to participate in E-Verify and conduct Electronic I-9 Verifications, you must conduct verifications on all new employees with no exceptions. Every employee must complete the Form I-9 and Electronic I-9 Verification process within 3 government business days of the hire date.
Other requirements may apply to Federal contractors and sub-contractors. Contact us for more information about E-Verify regulations that may apply to your company.
Verification turnaround time:
Q: At what point in the hiring process should I use Electronic I-9 Verification?
A: If you participate in E-Verify, you must complete the Form I-9 and E-Verify process within 3 government business days from the hire date for every new employee.
Q: Can I use E-Verify on all of my existing employees?
A: No. E-Verify I-9 verification can only be used on new employees within 3 days from the hire date. Some exceptions apply for federal contractors and sub-contractors.
Q: Can I selectively conduct Electronic I-9 Verifications on new hires from various departments/divisions within my organization?
A: No. Once you register with E-Verify, the I-9 Verification must be conducted equally on ALL new hires. Some exceptions apply for federal contractors and subcontractors.
Q: Am I required to conduct an Electronic I-9 Verification on my new hires, or is my current I-9 process enough?
A: As long as you comply with USCIS requirements for Form I-9s, you are fulfilling your obligations. The only exception is that some Federal contractors and sub-contractors are required to complete Electronic I-9 Verifications.
However, we do make I-9 verifications easier. Online verification of proofs of citizenship, digital document storage and automated email notices make the process simpler and provide peace of mind.